History for "Proximity Room View App for Reservable Resources"

  • Updated by Emma Reimer, Sep 16, 2021 at 1:56pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Room View for iOS

    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.

    Room View for Android

    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.

    About the App:

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:54pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Room View for iOS

    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.

    Room View for Android

    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.

    About the App:

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set yourRemember to set your passcodepasscode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:54pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Room View for iOS

    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.

    Room View for Android

    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.

    Important to NoteAbout the App:

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set yourpasscode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:53pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

  • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
  • Room View for iOS

    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.

    Room View for Android

    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.

    Important to Note:

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set yourpasscode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:52pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Room View for iOS

    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.

    Room View for Android

    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.

    Important to Note:

    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set yourpasscode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:52pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Room View for iOS

    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.

    Room View for Android

    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.

    Important to Note:

    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set yourpasscode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:51pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Room View for iOS

    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.

    Room View for Android

    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.

    Important to Note:

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.
    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.
    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:36pm

    The Proximity Room View app lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.
    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.
    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad/tablet that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad/tablet that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:36pm

    The Proximity Room View for iOSapp lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.
    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.
    • As a manager, you can switch the view (internal/external) by tapping once on the screen and clicking the gear icon in the lower right-hand corner.
    • Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 9.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:35pm

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.
    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.
    • As a manager, you can switch the view (internal/external) switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner. Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    • Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.
    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    Last Edit: 4.16.219.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:34pm

    Proximity RoomProximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    • There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!
    • Room View can be used with iOS devices that run on iOS 10.3 or later, however iOS 11 is highly suggested.
    • Click here to find Proximity Room View for iOS in the app store.
    • Room View can also be used with Android devices now.
    • Click here to find Proximity Room View for Android in the Google Play Store.
    • As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

      Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    • Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    • Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Internal View for iOS lets your members and visitors easily check in to- This view would be used on an iPad that sits on the conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room table.

    There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad that is held outside the conference room door.This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png

    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devices we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Last Edit: 4.16.21 ER

  • Updated by Emma Reimer, Sep 16, 2021 at 1:34pm

    Proximity Room View App for iOSReservable Resources
  • Updated by Tracy Wesley, May 03, 2021 at 10:21am

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devisesdevices we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Last Edit: 4.16.21 ER

  • Updated by Emma Reimer, Apr 16, 2021 at 8:40am

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Last Edit: 09/22/20 MY4.16.21 ER

  • Updated by Emma Reimer, Apr 16, 2021 at 8:40am

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View showing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.
      • This can be turned off in Settings.


    View showing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View showing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Last Edit: 09/22/20 MY

  • Updated by McKenna Yoder, Sep 22, 2020 at 10:04am

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    View ofshowing the meeting details and guest wifi information

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    View showing that the conference room is free to use

    6e797ad3abae4ac68c47a65905228a1ff45e2f79.png

    View showing the reservation check-in screen

    ae987841adc84941c50a9162cd804b1e474d0a08.png

    View showing the 5-minute countdown for the time remaining

    4c3e36c62dd109a9c57cf28518d14416efa497bc.png

    External View - This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.


    View ofshowing the conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View ofshowing a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Last Edit: 09/2122/20 MY

  • Updated by McKenna Yoder, Sep 21, 2020 at 12:39pm

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Here are just a few features you can start using with the FREE Proximity Room View app:
    There are two different views on the Room View app -- internal and external; each view serves a unique purpose. See below just a few features you can start using with the FREE Proximity Room View app!

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • View meeting details:
      • Your members will be able to see:
        • Which conference room they are in (more useful than you think).
        • When their reservation begins and when it ends.
        • The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        • The time! (also more useful than you may think.)
        • Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    **There are two different views on the Room View app -- internalof meeting details and external; each view serves a unique purpose.guest wifi information
    Internal View -

    1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png

    This view would be used on an iPadView showing that sits on the conference room table. is free to use

  • Require member check-in
    • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
    • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
  • Members will get meeting information including:
    • What conference room they are in (more useful than you think).
      When their reservation begins and when it ends.
      The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
      The time! (also more useful than you may think.)
      Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
  • End meeting early
    • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
  • Extend meeting time
    • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).
  • 1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png6e797ad3abae4ac68c47a65905228a1ff45e2f79.png


    External View - This view would be used on an iPad that is held outside the conference room door.External View - This view would be used on an iPad that is held outside the conference room door.

    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.


    View of conference room schedule and room availability

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    View of a meeting in progress

    8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Last Edit: 09/21/20 MY

  • Updated by McKenna Yoder, Sep 21, 2020 at 12:00pm

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Here are just a few features you can start using with the FREE Proximity Room View app:

    **There are two different views on the Room View app -- internal and external; each view serves a unique purpose.

    Internal View - This view would be used on an iPad that sits on the conference room table.

    • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
    • Members can press the “use now” button when making a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.

      You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • Require member check-in
      • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
      • You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.
    • Members will get meeting information including:
      • What conference room they are in (more useful than you think).
        When their reservation begins and when it ends.
        The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
        The time! (also more useful than you may think.)
        Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.
    • End meeting early
      • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • Extend meeting time
      • Members can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).

    • You can add an iPad inside your reservable room or resource for additional options and information.

      Your members will get meeting information including:
      What conference room they are in (more useful than you think).
      When their reservation begins and when it ends.
      The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
      The time! (also more useful than you may think.)
      Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.

    7835ab244ddf4e8185aa15d898bd434f9ad0a28e.jpg1ee9a254112ee3ce1101e3224400c8d5ad2f0726.png


    External View - This view would be used on an iPad that is held outside the conference room door.

    • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • They can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).
    • See conference room schedule
    • Make local reservations ("on-demand")
      • Members can press the “use now” button to make a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.

    fee063fc4091cdd0344f93c05a52f3f2cf58efd7.png

    35df2430c5ba5c448a426a639704d5f857738f96.jpg8c022bd64d85579497c2a3bba7c0a1b4f87c8851.png


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

    Last Edit: 09/21/20 MY

  • Updated by allison blevins, Aug 12, 2020 at 10:09am

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Here are just a few features you can start using with FREE Proximity Room View app:

    • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
    • Members can press the “use now” button when making a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.

      You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.


    • You can add an iPad inside your reservable room or resource for additional options and information.

      Your members will get meeting information including:
      What conference room they are in (more useful than you think).
      When their reservation begins and when it ends.
      The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
      The time! (also more useful than you may think.)
      Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.

    7835ab244ddf4e8185aa15d898bd434f9ad0a28e.jpg


    • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • They can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    35df2430c5ba5c448a426a639704d5f857738f96.jpg


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Proximity Room View iPad Setup.pdf Click here to download our Room View installation document.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

  • Updated by Josh Hudnall, May 01, 2020 at 11:32am

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Here are just a few features you can start using with FREE Proximity Room View app:

    • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
    • Members can press the “use now” button when making a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.

      You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.


    • You can add an iPad inside your reservable room or resource for additional options and information.

      Your members will get meeting information including:
      What conference room they are in (more useful than you think).
      When their reservation begins and when it ends.
      The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
      The time! (also more useful than you may think.)
      Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.

    7835ab244ddf4e8185aa15d898bd434f9ad0a28e.jpg


    • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • They can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    35df2430c5ba5c448a426a639704d5f857738f96.jpg


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 9.2 or later, however, only buy something that supports iOS 11 or later considering we’re on iOS 13 already - buy for the future. We’ll drop support for 9.2 at some point in the future.
    • Anything that supports iOS 10.3 or later, however, iOS 11 or better is highly recommended for future compatibility.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration

  • Updated by McKenna Yoder, Apr 15, 2020 at 2:02pm

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Here are just a few features you can start using with FREE Proximity Room View app:

    • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
    • Members can press the “use now” button when making a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check a box to view previous local reservations.

      You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.


    • You can add an iPad inside your reservable room or resource for additional options and information.

      Your members will get meeting information including:
      What conference room they are in (more useful than you think).
      When their reservation begins and when it ends.
      The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
      The time! (also more useful than you may think.)
      Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.

    7835ab244ddf4e8185aa15d898bd434f9ad0a28e.jpg


    • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • They can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    35df2430c5ba5c448a426a639704d5f857738f96.jpg


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.

    Click here to find Proximity Room View for iOS in the app store.

    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 9.2 or later, however, only buy something that supports iOS 11 or later considering we’re on iOS 13 already - buy for the future. We’ll drop support for 9.2 at some point in the future.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration


  • Updated by Unknown, Mar 30, 2020 at 2:46pm

    10
  • Updated by Ciera Colson, Dec 04, 2019 at 2:07pm

    Proximity Room View for iOS lets your members and visitors easily check in to conference rooms, see guest WiFi information, end their reservation early, and even extend reservations without even leaving the room.

    Here are just a few features you can start using with FREE Proximity Room View app:

    • The check-in process allows members to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailable.
    • Members can press the “use now” button when making a "Local Reservation" - this type of reservation only lasts for 15 minutes. It will show up on the reservation calendar as a “Local Reservation” while the reservation is active. It disappears after the reservation is over. The manager can view the calendar on the dashboard and check-in process allows members a box to indicate that they are actually present for their reservation. This can be helpful to make sure that your resources don’t sit empty and unavailableview previous local reservations.

      You can set your reservable resources to require check-in. This is optional, and if you activate this setting, any reservations will be canceled automatically if they have not checked in within the first 15 minutes of the reservation. To set this option, use your Proximity dashboard and navigate to Manage Resources > Reservable Resources and edit the appropriate resource by clicking on its name or "Edit" next to the resource name.


    • You can add an iPad inside your reservable room or resource for additional options and information.

      Your members will get meeting information including:
      What conference room they are in (more useful than you think).
      When their reservation begins and when it ends.
      The WiFi network name and password (if you have our Advanced Meraki WiFi integration).
      The time! (also more useful than you may think.)
      Perhaps most importantly, attendees will receive verbal reminders to check-in and when their reservation is ending.

    7835ab244ddf4e8185aa15d898bd434f9ad0a28e.jpg


    • Members can use Room View to cancel their event early if they are finished with the conference room. Members do not get a refund or free time back for ending early. The system will bring up a warning making this clear.
    • They can also extend their reservation and will be billed appropriately (as long as there are no existing reservations immediately after).


    35df2430c5ba5c448a426a639704d5f857738f96.jpg


    As a manager, you can switch your iPad to the internal view by tapping once on the screen and clicking the gear icon in the lower right-hand corner.

    Remember to set your passcode on your Room View settings screen. This will help you prevent members from changing things they shouldn’t have access to.


    iOS devises we recommend purchasing:

    • iPad 4, iPad Air 2, iPad mini 3 or newer, any iPad Pro.
    • Anything that supports iOS 9.2 or later, however, only buy something that supports iOS 11 or later considering we’re on iOS 13 already - buy for the future. We’ll drop support for 9.2 at some point in the future.

    Need to set up the SSID's in your conference rooms? Follow this article --> Meraki Integration


  • Created by Ciera Colson, Dec 03, 2019 at 3:56pm