History for "Add a Reservation or Assignment for a User"

APPLIES TO: Workplace

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click + Add Reservation to create a reservation
2. Select the workspace.
3. Choose the date by selecting the date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. If reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. SeletSelect Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly. Click on Have a discount code? on the bottom left.
7. SeletSelect Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this assignment is active, no one else will be able to reserve this workspace. This assignment will renew each month until cancelledcanceled.
• The assignment will renew on the same day each month, on the day of the month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

Want to Add a Shared Membership to an Assignment?

See this article.

APPLIES TO: Workplace

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click + Add Reservation to create a reservation
2. Select the workspace.
3. Choose the date by selecting the date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. If reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly. Click on Have a discount code? on the bottom left.
7. Selet Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this assignment is active, no one else will be able to reserve this workspace. This assignment will renew each month until cancelled.
• The assignment will renew on the same day each month, on the day of month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

Want to Add a Shared Membership to an Assignment?

See this Prox Docarticle.

APPLIES TO: Workplace

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click + Add Reservation to create a reservation
2. Select the workspace.
3. Choose the date by selecting the date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. If reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly. Click on Have a discount code? on the bottom left.
7. Selet Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this assignment is active, no one else will be able to reserve this workspace. This assignment will renew each month until cancelled.
• The assignment will renew on the same day each month, on the day of month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

Want to Add a Shared Membership to an Assignment?

See this Prox Doc

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click + Add Reservation to create a reservation
2. Select the workspace.
3. Choose the date by selecting the date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. If reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly. Click on Have a discount code? on the bottom left.
7. Selet Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this assignment is active, no one else will be able to reserve this workspace. This assignment will renew each month until cancelled.
• The assignment will renew on the same day each month, on the day of month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

Want to Add a Shared Membership to an Assignment?

See this Prox Doc

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click + Add Reservation to create a reservation
2. Select the workspace.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. If reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly. Click on Have a discount code? on the bottom left.
7. Selet Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this assignment is active, no one else will be able to reserve this workspace. This assignment will renew each month until cancelled.
• The assignment will renew on the same day each month, on the day of month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click + Add Reservation to create a reservation
2. Select the workspace.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. If reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly. Click on Have a discount code? on the bottom left.
7. Selet Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this assignment is active, no one else will be able to reserve this workspace. This assignment will renew each month until cancelled.
• The assignment will renew on the same day each month, on the day of month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click + Add Reservation to create a reservation
2. Select the workspace.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • This option will only be available if the workspace is available by the day for the user group.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. If reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly.
7. Selet Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this assignment is active, no one else will be able to reserve this workspace. This assignment will renew each month until cancelled.
• The assignment will renew on the same day each month, on the day of month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

Adding a Reservation (Non-renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Reservation: for a single reservation
2. Click + Add Reservation to create a reservation
3. Select the resourceworkspace.
4. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
5. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose BBy the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • This option will only be available if the workspace is available by the day for the user group.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
6. ChooseIf reserving by the hour, choose the time by clicking on the time and dragging and dropping the time box.
7. Reservation Name
8. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
9. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
10. Selet Continue.
11. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
12. Complete Reservation.

Creating an Assignment (Long-term, renewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Assignment:Click on + Add Assignment for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. Toggle Reserve Indefinitely to off if you want to set an end date.
5. You can choose to Waive Charges and make the monthly, recurring reservation free.
6. You can also enter a discount code to be applied monthly.
7. Selet Continue.

Please note the following about assignments:

• Unavailable dates will be greyed out, and you may be prevented from creating an assignment with an indefinite ending.
• While this reservationassignment is active, no one else will be able to reserve this workspace. This reservationassignment will renew each month until cancelled.
• The membership will renew on the same day each month unless you have all of your billing recurring on the same day each month.
• The assignment will renew on the same day each month, on the day of month that the assignment started (i.e. an assignment that starts July 8th will renew on the 8th of each month). At this time, consolidated billing is not available for assignments.

Please Note

• When creating a reservation for a user, you will be limited to the settings of that user's user group - unlike when an admin makes a reservation and you can override any settings.
• When you create a reservation or assignment for a user from the backend, you will be able to override any settings for a workspace.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

ER 8.18.21

Adding a Reservation (Non-Recurringrenewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Reservation: for a single reservation
2. Select the resource.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • This option will only be available if the workspace is available by the day for the user group.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. Choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Adding a Continuous ReservationCreating an Assignment (MonthlyLong-term, Recurringrenewing)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Continuous ReservationAssignment: for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. You can choose to Waive Charges and make the monthly, recurring reservation free.
5. You can also enter a discount code to be applied monthly.
6. Selet Continue.

• While this reservation is active, no one else will be able to reserve this workspace. This reservation will renew each month until cancelled.
• The membership will renew on the same day each month unless you have all of your billing recurring on the same day each month.

Please Note

• When creating a reservation for a user, you will be limited to the settings of that user's user group - unlike when an admin makes a reservation and you can override any settings.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

ER 8.18.21

Adding a Reservation (Non-Recurring)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Reservation: for a single reservation
2. Select the resource.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • This option will only be available if the workspace is available by the day for the user group.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. Choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Adding a Continuous Reservation (Monthly, Recurring)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Continuous Reservation: for recurring reservations
2. Select the Resource from the drop-down menu.
3. Choose the Start Date.
4. You can choose to Waive Charges and make the monthly, recurring reservation free.
5. You can also enter a discount code to be applied monthly.
6. Selet Continue.

• While this reservation is active, no one else will be able to reserve this workspace. This reservation will renew each month until cancelled.
• The membership will renew on the same day each month unless you have all of your billing recurring on the same day each month.

Please Note

• When creating a reservation for a user, you will be limited to the settings of that user's user group - unlike when an admin makes a reservation and you can override any settings.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

ER 8.18.21

Adding a Reservation (Non-Recurring)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Reservation: for a single reservation
2. Select the resource.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the user to reserve the workspace (and/or be billed)?
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • This option will only be available if the workspace is available by the day for the user group.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. Choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Does the user and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the user you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the user
    • Waive Charges and Free Time: will make the reservation free for the user (including not using the user's free-time.)
11. Complete Reservation.

Adding a Continuous Reservation (Recurring)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Continuous Reservation: for recurring reservations
2. Select the resource.
3. Select the Resource from the drop-down menu.
4. Choose the start date by selecting the date and choosing a new date on the calendar or by using the arrows next to the dateStart Date.
5. By the Hour or By the Day: How do you want the member to be billed?
   • This option will only be available if there is a full day price set for the resource.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
6. Choose the time by clicking on the time and dragging and dropping the time box.
7. Reservation Name
8. Notes: Is there anything important to note for this reservation? Do the members want water service? Do they need a projector? Etc.
9. Guests: Add other guests to the reservation so that they have the same access as the member you are reserving on behalf of.
10. You can choose to Waive Charges and make the monthly, recurring reservation free.
11. You can also enter a discount code to be applied monthly.
12. Selet Continue.

• While this reservation is active, no one else will be able to reserve this workspace. This reservation will renew each month until cancelled.
• The membership will renew on the same day each month unless you have all of your billing recurring on the same day each month.

Please Note

• When reserving on behalf ofcreating a memberreservation for a user, you will be limited to the settings of that member's membershipuser's user group - unlike when an admin makes a reservation and you can override any settings.
• If a member doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee.
• If a user doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee if there is a cost associated with the user group and the workspace.

ER 8.18.21

Adding a Reservation (Non-Recurring)

Navigate to Manage Users > User List > Select the user > Navigate to the Resource Reservations tab.

1. Add Reservation: for a single reservation
2. Select the resource.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the memberuser to reserve the workspace (and/or be billed)?
   • This option will only be available if there is a full day price set for the resource.
   • If you choose By the Day, you can drag and drop the days on the calendar in which you want the user to reserve the workspace or choose one single day.
   • This option will only be available if the workspace is available by the day for the user group.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. Choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? DoDoes the membersuser and their guests want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the memberuser you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the reservation and the total cost for the reservation for the memberuser
    • Waive Charges and Free Time: will make the reservation free for the memberuser (including not using the member'suser's free-time.)
11. Complete Reservation.

Adding a Continuous Reservation (Recurring)

Navigate to Manage MembersUsers > Member User List > Select the memberuser > Navigate to the Resource Reservations tab.

1. Add Continuous Reservation: for recurring reservations
2. Select the resource.
3. Choose the start date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the member to be billed?
   • This option will only be available if there is a full day price set for the resource.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. Choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Do the members want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the member you are reserving on behalf of.
9. Selet Continue.

Please Note

• When reserving on behalf of a member, you will be limited to the settings of that member's membership - unlike when an admin makes a reservation and you can override any settings.
• If a member doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee.

Adding a Reservation (Non-Recurring)

Navigate to Manage MembersUsers > Member User List > Select the memberuser > Navigate to the Resource Reservations tab.

1. Add Reservation: for a single reservation
2. Select the resource.
3. Choose the date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the member to be billed?
   • This option will only be available if there is a full day price set for the resource.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. Choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Do the members want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the member you are reserving on behalf of.
9. Selet Continue.
10. Reservation Summary: will show the total cost for the reservation for the member
    • Waive Charges and Free Time: will make the reservation free for the member (including not using the member's free-time.)
11. Complete Reservation.

Adding a Continuous Reservation (Recurring)

Navigate to Manage Members > Member List > Select the member > Navigate to the Resource Reservations tab.

1. Add Continuous Reservation: for recurring reservations
2. Select the resource.
3. Choose the start date by selecting the date and choosing a new date on the calendar or by using the arrows next to the date.
4. By the Hour or By the Day: How do you want the member to be billed?
   • This option will only be available if there is a full day price set for the resource.
   • If there is a monthly price, the price will be automatically adjusted if the reservation lasts for four weeks or longer.
5. Choose the time by clicking on the time and dragging and dropping the time box.
6. Reservation Name
7. Notes: Is there anything important to note for this reservation? Do the members want water service? Do they need a projector? Etc.
8. Guests: Add other guests to the reservation so that they have the same access as the member you are reserving on behalf of.
9. Selet Continue.

Please Note

• When reserving on behalf of a member, you will be limited to the settings of that member's membership - unlike when an admin makes a reservation and you can override any settings.
• If a member doesn't have a payment source or free-time, you will not be able to make the reservation without waiving the fee.