History for "Add and Manage Resources (Workspaces)"

Resources are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Resource

Navigate to Manage Resources > Resources > Add Resource.

Description & Location

1. Name
2. WorkspaceResource Category: What will this space be used for?
3. Description: This text will show under the workspaceresource on your Reserve Resource page where users can reserve the workspaceresource.
4. Display As: Do you want the workspaceresource to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspaceresource will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspaceresource.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. WorkspaceResrouce Area: Enter how big the workspaceresource is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspaceresource.

Amenities

• Select amenities included with the workspaceresource.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspaceresoruce.)
3. Repeat these steps for every user group for which this workspaceresource is available.

Free-time

Free time allows you to give your users access to additional workspacesresources for free when they have an assignment on a workspace. For example, if a user has a full-time assignment in a private office, you can add a set amount of free time to another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Resource, or edit an existing workspaceresource.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspaceresouce that you have set up on the Resources page. The free time is then pooled and can be shared amongst those resources.
7. When a user has a full-time assignment on that workspaceresource, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspaceresrouce has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspaceresoruce need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access through an assignment, they will have 24/7 key access.
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspaceresource to be visible for reservations.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Panorama and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time assignments.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspaceresource.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspaceresource?
4. Latest Reservation Start: What is the latest users can reserve this workspaceresoruce?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspaceresource?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspaceresource?
7. Maximum Days Out: How far in advance can users reserve this workspaceresource?
8. Reservation Time Increments: In what increments can users reserve this workspaceresource? (i.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose a SSID to assign to this workspaceresrouce.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered all of the information for the workspaceresource.

Edit a Resource

Hover over the three dots next to the workspaceresrouce and select Edit Resource.

Delete a Resource

Hover over the three dots next to the workspaceresource and select Delete.

Resources are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a WorkspaceResource

Navigate to Manage Resources > WorkspacesResources > Add WorkspaceResource.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your Reserve Resource page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Enter how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group for which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment in a private office, you can add a set amount of free time to another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Resource, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Resources page. The free time is then pooled and can be shared amongst those resources.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access through an assignment, they will have 24/7 key access.
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Panorama and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time assignments.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
4. Latest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (i.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose a SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered all of the information for the workspace.

Edit a Resource

Hover over the three dots next to the workspace and select Edit Resource.

Delete a Resource

Hover over the three dots next to the workspace and select Delete.

WorkspacesResources are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your Reserve WorkspaceResource page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Enter how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group for which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment in a private office, you can add a set amount of free time to another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add WorkspaceResource, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the WorkspacesResources page. The free time is then pooled and can be shared amongst those resources.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access through an assignment, they will have 24/7 key access.
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Panorama and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time assignments.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
4. Latest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (i.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose a SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered all of the information for the workspace.

Edit a WorkspaceResource

Hover over the three dots next to the workspace and select Edit WorkspaceResource.

Delete a WorkspaceResource

Hover over the three dots next to the workspace and select Delete.

APPLIES TO: Workplace

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your Reserve Workspace page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Enter how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group for which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment onin a private office, you can add a set amount of free time onto another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Workspaces page. The free time is then pooled and can be shared amongst those resources.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access through an assignment, they will have 24/7 key access.
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Panorama and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time assignments.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
4. Latest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (i.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose a SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Applies toAPPLIES TO: Workplace.

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your Reserve Workspace page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Enter how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group for which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment on a private office, you can add a set amount of free time on another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Workspaces page. The free time is then pooled and can be shared amongst those resources.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access through an assignment, they will have 24/7 key access.
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room ViewPanorama and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time assignments.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
4. Latest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (i.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose a SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Applies to Workplace.

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your Reserve Workspace page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Enter how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group for which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment on a private office, you can add a set amount of free time on another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Workspaces page. The free time is then pooled and can be shared amongst those resources.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access through an assignment, they will have 24/7 key access.
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time assignments.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
4. Latest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (i.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose a SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your Reserve Workspace page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Enter how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group for which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment on a private office, you can add a set amount of free time on another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Workspaces page. The free time is then pooled and can be shared amongst those resources.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access through an assignment, they will have 24/7 key access... [test this]
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservationsassignments.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
4. Latest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (i.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose a SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your homeReserve Workspace page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: ChooseEnter how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down menu to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group infor which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment on a private office, you can add a set amount of free time on another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Workspaces page. The free time is then pooled and can be shared amongst those resourceresources.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment. Please note that a "group" in this context refers to a pool of resources that share an allotment of free time, not user groups. Learn more about setting up user groups here.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access... [test this]
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this onTurn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this onTurn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
4. Latest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (I.ei.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose ana SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group in which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment on a private office, you can add a set amount of free time on another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab.
5. Click on Add Group.
6. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Workspaces page. The free time is then pooled and can be shared amongst those resource.
7. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
8. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access... [test this]
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: : Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Require Approval: If this is turned on, reservations will require manager approval before the user can access the workspace.
3. Earliest Reservation Start: : What is the earliest time users can reserve this workspace?
4. Latest Reservation StartLatest Reservation Start: What is the latest users can reserve this workspace?
5. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
6. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
7. Maximum Days Out: How far in advance can users reserve this workspace?
8. Reservation Time Increments: In what increments can users reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: 1000px x 500px.?????
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group in which this workspace is available.

Free-time

Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment on a private office, you can add a set amount of free time on another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace.
2. Select the Availability tab.
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time Free Time tab appear.
4. Select the Free TimeFree Time tab.
5. to be continued...
6. Click on Add Group.
7. Enter the minutes of free time and the resources that can be used with that free time. Resources can be any workspace that you have set up on the Workspaces page. The free time is then pooled and can be shared amongst those resource.
8. When a user has a full-time assignment on that workspace, they will have access to the allotted free time.
   1. For example, if a user has an assignment on Dedicated Desk, and that workspace has 720 minutes of free time to be shared with a 3D Printer and a Meeting Space, the user will get 720 minutes per month of free time to split amongst those resources.
9. You can create multiple groups of free time allotments by clicking on Add Group. Groups of free time can be removed by clicking on Remove Allotment.

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after. If a user has full-time access [test this]
• This is separate from creating a schedule for key access for a user group. [[ADD LINK]]
• Keys can also be directly assigned to a user by going to Manage Users > User List > select user > Keys tab

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
3. Latest Reservation Start: What is the latest users can reserve this workspace?
4. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
5. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
6. Maximum Days Out: How far in advance can users reserve this workspace?
7. Reservation Time Increments: In what increments can users reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

ER 8.18.21

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group in which this workspace is available.

Free-time

How does this work???????Free time allows you to give your users access to additional workspaces for free when they have an assignment on a workspace. For example, if a user has a full-time assignment on a private office, you can add a set amount of free time on another workspace like a huddle room, phone booth, or maker space. To enable free time:

1. Click on Add Workspace, or edit an existing workspace
2. Select the Availability tab
3. Under each user group that has full-time access, toggle Allow full-time to ON. When at least one user group has full-time access, you will see the Free Time tab appear.
4. Select the Free Time tab
5. to be continued...

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after.
• This is separate from creating a schedule for key access for a user group. [[ADD LINK]]

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
3. Latest Reservation Start: What is the latest users can reserve this workspace?
4. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
5. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
6. Maximum Days Out: How far in advance can users reserve this workspace?
7. Reservation Time Increments: In what increments can users reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

ER 8.18.21

Workspaces are what your users can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where users can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the user who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, users will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a user group from the drop-down to set the availability and price for that user group.
2. Set the price for that user group by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every user group in which this workspace is available.

Free-time

How does this work???????

Keys

• Add any keys that users of this workspace need access to.
• Users will get access to the keys 15 mins before their reservation, through their reservation, and 15 minutes after.
• This is separate from creating a schedule for key access for a user group. [[ADD LINK]]

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Earliest Reservation Start: What is the earliest time users can reserve this workspace?
3. Latest Reservation Start: What is the latest users can reserve this workspace?
4. Minimum Reservation Length: What is the minimum duration of time in which users can reserve this workspace?
5. Maximum Reservation Length: What is the maximum duration of time in which users can reserve this workspace?
6. Maximum Days Out: How far in advance can users reserve this workspace?
7. Reservation Time Increments: In what increments can users reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that users and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

ER 8.18.21

Workspaces are what your membersusers can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where membersusers can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the memberuser who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, membersusers will see these photos as a photo gallery when they reserve the workspace.

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a membership from the drop-down to set the pricing for that membership. For non-member pricing and availability, you'll want to choose the default membership.
2. Select a user group from the drop-down to set the availability and price for that user group.
3. Set the price for that membershipuser group by the hour, day, and month (whatever is applicable to that workspace.)
4. Repeat these steps for every membershipuser group in which this workspace is available.

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Earliest Reservation Start: What is the earliest time membersusers can reserve this workspace?
3. Latest Reservation Start: What is the latest membersusers can reserve this workspace?
4. Minimum Reservation Length: What is the minimum duration of time in which membersusers can reserve this workspace?
5. Maximum Reservation Length: What is the maximum duration of time in which membersusers can reserve this workspace?
6. Maximum Days Out: How far in advance can membersusers reserve this workspace?
7. Reservation Time Increments: In what increments can membersusers reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that membersusers and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

ER 8.18.21

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the member who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, members will see these photos as a photo gallery when they reserve the workspace...where?...

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a membership from the drop-down to set the pricing for that membership. For non-member pricing and availability, you'll want to choose the default membership.
2. Set the price for that membership by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every membership in which this workspace is available.

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Earliest Reservation Start: What is the earliest time members can reserve this workspace?
3. Latest Reservation Start: What is the latest members can reserve this workspace?
4. Minimum Reservation Length: What is the minimum duration of time in which members can reserve this workspace?
5. Maximum Reservation Length: What is the maximum duration of time in which members can reserve this workspace?
6. Maximum Days Out: How far in advance can members reserve this workspace?
7. Reservation Time Increments: In what increments can members reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that members and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

ER 7.27.218.18.21

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the member who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, members will see these photos ...where?...

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a membership from the drop-down to set the pricing for that membership. For non-member pricing and availability, you'll want to choose the default membership.
2. Set the price for that membership by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every membership in which this workspace is available.

Settings

Visibility

1. Show for reservations on this site: Turn this on if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this on if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Earliest Reservation Start: What is the earliest time members can reserve this workspace?
3. Latest Reservation Start: What is the latest members can reserve this workspace?
4. Minimum Reservation Length: What is the minimum duration of time in which members can reserve this workspace?
5. Maximum Reservation Length: What is the maximum duration of time in which members can reserve this workspace?
6. Maximum Days Out: How far in advance can members reserve this workspace?
7. Reservation Time Increments: In what increments can members reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that members and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Select Save once you've entered in all of the information for the workspace.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

ER 7.27.21

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the member who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, members will see these photos ...where?...

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a membership from the drop-down to set the pricing for that membership. For non-member pricing and availability, you'll want to choose the default membership.
2. Set the price for that membership by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every membership in which this workspace is available.

Settings

Visibility

1. Show for reservations on this site: Turn this onCheck this box if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Turn this onCheck this box if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Options

1. Abandoned Reservation Protection: Turn this on ONLY if you use Room View and want reservations to be cancelled after 15 minutes if nobody has checked in.
   • This does not count for full-time reservations.
2. Earliest Reservation Start: What is the earliest time members can reserve this workspace?
3. Latest Reservation Start: What is the latest members can reserve this workspace?
4. Minimum Reservation Length: What is the minimum duration of time in which members can reserve this workspace?
5. Maximum Reservation Length: What is the maximum duration of time in which members can reserve this workspace?
6. Maximum Days Out: How far in advance can members reserve this workspace?
7. Reservation Time Increments: In what increments can members reserve this workspace? (I.e. 30 minutes for every half hour.)

Cisco Meraki

• If you use the Meraki Integration, you can choose an SSID to assign to this workspace.
  • This will spin up a new network/password with every reservation so that members and their guests can use the Wifi.
  • The network/password will be emailed to the member(s) 15 minutes before the reservation starts.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

ER 7.27.21

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the member who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, members will see these photos ...where?...

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a membership from the drop-down to set the pricing for that membership. For non-member pricing and availability, you'll want to choose the default membership.
2. Set the price for that membership by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every membership in which this workspace is available.

Settings

Visibility

Visibility

1. Show for reservations on this site: Check this box if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Check this box if you want this workspace to be visible on the marketplace.

Taxes

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the member who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, members will see these photos ...where?...

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a membership from the drop-down to set the pricing for that membership. For non-member pricing and availability, you'll want to choose the default membership.
2. Set the price for that membership by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every membership in which this workspace is available.

Settings

Visibility

1. Show for reservations on this site: Check this box if you want this workspace to be visible for reservations.
2. Show for reservations on the Proximity Marketplace (coming soon): Check this box if you want this workspace to be visible on the marketplace.

Taxes

• Choose any applicable taxes.
• You can create these under Settings > Taxes.

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. Display As: Do you want the workspace to display as a room or a desk/table?
5. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the member who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
6. Building: If you have multiple buildings, select the building in which the resource resides.
7. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, members will see these photos ...where?...

Amenities

• Select amenities included with the workspace.
• If you're missing an amenity, select "Let us know" to request a new amenity.

Availability (Pricing)

1. Select a membership from the drop-down to set the pricing for that membership. For non-member pricing and availability, you'll want to choose the default membership.
2. Set the price for that membership by the hour, day, and month (whatever is applicable to that workspace.)
3. Repeat these steps for every membership in which this workspace is available.

Settings

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. 
   
5. Display As: Do you want the workspace to display as a room or a desk/table?
6. How many people can this resource seat?
   • Choose the amount of people
   • Grouped: The workspace will be reserved as one unit under the member who makes the reservation.
   • Individual: The amount of seats you choose will be the amount of individuals that are able to reserve their own seat at this workspace.
7. Building: If you have multiple buildings, select the building in which the resource resides.
8. Workspace Area: Choose how big the workspace is and the unit of measurement.

Photos

• Ideal image size: ?????
• If you select multiple photos, members will see these photos ...where?...

Amenities

Availability

Settings

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your members can reserve in your space. This might be a desk, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category: What will this space be used for?
3. Description: This text will show under the workspace on your home page where members can reserve the workspace.
4. 
   

Photos

Amenities

Availability

Settings

Edit a Workspace

Hover over the three dots next to the workspace and select Edit Workspace.

Delete a Workspace

Hover over the three dots next to the workspace and select Delete.

Workspaces are what your members can reserve in your space. This canmight be a desk/, group table, office, suite, or even a reservable space like a conference room or phone booth.. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category

Photos

Amenities

Availability

Settings

Workspaces are what your members can reserve in your space. This can be a desk/table or a room. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. Workspace Category

Photos

Amenities

Availability

Settings

Workspaces are what your members can reserve in your space. This can be a desk/table or a room. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. 
   

Photos

Amenities

Availability

Settings

Workspaces are what your members can reserve in your space. This can be a desk/table or a room. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. 
   

Workspaces are what your members can reserve in your space. This can be a desk/table or a room. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location

1. Name
2. 
   

Workspaces are what your members can reserve in your space. This can be a desk/table or a room. From here, you'll be able to add amenities that can be included with the cost of the reservation or for an additional cost. You will be able to set the availability and price by the hour, day, or month.

Add a Workspace

Navigate to Manage Resources > Workspaces > Add Workspace.

Description & Location