Proximity Wave

This document applies to: Coworking & Workplace

Proximity Wave is your own digital concierge that is included in the Proximity Platform.  Use it at your front desk to greet visitors, help people request tours and notify your members of deliveries. Proximity Wave comes included in the price of every Proximity subscription and works on any tablet type with an internet browser. 

Don't have a tablet? Turn the link into a QR code!

To set up Proximity Wave for your space, make sure you’ve customized your Proximity Wave Background Image under Settings > Brand from your dashboard. To view Proximity Wave, navigate to your Proximity Platform URL/wave. (Example: 

To edit what options display on Proximity Wave,  navigate to Settings > Proximity Wave

  • Take a Tour:  Visitors can enter their name, phone number, and email address and request a tour. A text message will be sent to managers of the space notifying them that a tour has been requested.
  • Visit Someone:  Visitors can search by name via the Member Directory for the person they’re meeting. The member being visited will receive a text that their guest has arrived.
  • Deliveries:  Any delivery person can click Deliver a Package or Deliver Food. Similar to Visitations, they’ll enter the name of the delivery recipient. The member will receive a text that their delivery has arrived.
  • Join Mailing List: Visitors can easily join your mailing list through Proximity Wave, which is a great way for you to stay in touch with them! 
    • Note: To enable this feature, you must have at least one CRM connected on the Integrations page. You can sync mailing list signups with MailChimp, ActiveCampaign and HubSpot.
  • Check-in: Space managers will not be notified of check-ins, but you can pull a report of who's been in your space. You can additionally add a self-certification/agreement field and checkbox to the check-in form if you'd like to have the member agree to anything additional when they check-in. Turn this on in your Settings > General under "Additional Check-in Info".
    • Member: Members can check-in upon arrival.  Note: A member must have a pin code associated with their account to check-in via [[wave_name]]
    • Visitor: Visitors can check-in upon arrival. The self-certification/agreement field and checkbox option, if enabled, will also show up for visitors. 

Important Information

  • Proximity Wave works by integrating with your member list
  • To be visible on Proximity Wave, members must:
    • Enter their mobile phone number in their Profile. Their phone number can be listed as private and still work with Proximity Wave.
    • Check this box in their Profile: List my name and company on Proximity Wave.
  • Proximity Wave works on any tablet type with an internet browser, just navigate to your wave URL on the tablet and make sure to change the settings to the tablet stays “awake” at all times. Don't have a tablet? Turn the link into a QR code!
  • Default members do not show in Proximity Wave.

View Past Proximity Wave Requests

To view all Proximity Wave requests navigate to the Proximity Wave tab in your dashboard. You can organize this list by selecting the pink titles at the top of the columns - Request Type, Requestor Name, Requestor Phone, Requestor Email, & Request Time. You can also download this list as a CSV by selecting Download as a CSV in the top right corner.

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