Coworking + Inventory

“Inventory” is the set of features that allows reservations to be booked for all types of resources and all time periods. For example, reservations managed via inventory could be:

  • A day pass for a dedicated desk
  • A two-hour reservation for a conference room
  • A private office for the next six months


For coworking spaces:  Inventory treats Membership-types as a permission group rather than a recurring subscription that defines who can book what resources and for how long - by the hour, by the day, or by the month. This is a different approach than what you are accustomed to but offerer more granular options to spaces and members - especially those who have multiple monthly assignment such as private offices.

You will be consolidating the majority of your Membership-types to just one.  

VERY IMPORTANT: Coworking sites with inventory enabled currently differ in the following ways:

  • You cannot revert back to a non-inventory site - once you convert, the only way to go back is to start fresh
  • Inventory does not allow for Prorate Monthly Assignments / Consolidate Billing - e.g. charge all monthly assignment 1st of the month. Assignments will renew on the same day each month based on the start date 
  • Earliest/Latest Start, Min/Max limits and increments are not distinguish based on Membership-type or what is know as Membership-level Parameters. Those limits are applied universally, regardless of membership-type or assignment. Mangers/Owners can always bypass this limit.
  • Free Time based on Membership-type - they are now based on the Workspace/Monthly Assignment
  • You cannot set up Recurring Reservations
  • You cannot use Team
  • For multi-buildings:
    • All payments will be deposited into a singular Stripe account
    • Reports are not broken out by building at this time. 
    • Only one Meraki network can be connected at a time. 

Inventory may not be the right fit for everyone. We encourage you to thoroughly review the features and any potential limitations to ensure it meets your needs before moving forward.

Conversion pre-requisites:

Carefully review the Onboarding Checklist - https://docs.proximity.space/articles/onboarding-checklist-workplace

  • There is no going back once you have converted to inventory
  • Plan at least 2-weeks for the conversion, preferably the 1st of the following month for ample time.
  • Visual Floor Plans must meet the guidelines to be accepted
  • Workspaces can be created as Reservable Resources to speed up the process slighly


Visual Floor Plan - not required to use inventory, but there is a $100/month subscription required (includes up to 3 floor plans), One-time setup fee $199, Additional Buildings $100 each Guidelines for Floor Plans

Workspaces - upon conversion to inventory, all Reservable Resources will become Workspaces. Ahead of the conversion, it is recommended to get familiarized with the Availability section of Add & Managing Workspaces. You will want to plan our the hour, day, and/or monthly rates that are available to each Membership/User-group type. 

To speed up the process after the conversion, you may wish to create Reservable Resources ahead of time for when they are converted to Workspaces.